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Document Management Software

A custom DMS helps businesses organize their documents and streamline workflows by creating automated reports, enabling real-time collaboration, and sending notifications. It reduces paperwork and boosts teams’ productivity.

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About Document Management Software Development

A document management system manages and organizes electronic documents in a centralized repository. It provides a set of tools and features that allow companies to capture, store, manage, retrieve, and distribute documents securely and efficiently. DMS enables users to look for and retrieve documents based on metadata, keywords, or full-text search. You can receive documents from anywhere with an internet connection. This feature makes it easy for remote teams to access critical documents quickly.

It also allows employees to collaborate in real time. This simplifies teamwork and reduces errors. The features may include document sharing, version control, and commenting. This software enables documents to be distributed to different users, either internally or externally, based on predefined workflows. You can distribute documents via email, a web portal, or via additional methods.

This software provides secure storage for documents, protecting them from unauthorized access, theft, or loss. Documents can be stored on-site or in the cloud, depending on the company’s needs and workflows.

When you turn to a document management software development company, you can integrate document management software with other systems like CRM, ERP, or email and collaboration tools for greater efficiency.

Features

Document management software for the retail industry

Document capture and indexing
Document scanning
Electronic signatures
Collaboration tools
Document sharing and distribution
Watermarking
Edit history
Workflow automation
Annotation
Third-party software integration

Document check-in/check-out
Search and retrieval
Version control
Access control and permissions
Alerts and notifications
Document markup and editing
Real-time updates
User-defined fields
Digital asset management

Document archiving
Document and folder organization
Document routing and approval workflows
Cloud storage
Reporting and analytics
Knowledge management
Multimedia content
Compliance tracking
Task assignment

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Work Process

DMS development encompasses multiple stages. For each one, you will require a team of specialists. As a rule, integrations with other software require special focus.

Project planning

Task analysis and prioritizing.

Team:

Project Manager

Business analysis

Analyzing the client’s infrastructure, developing task specifications, and searching for solutions.

Team:

Project Manager
Business Analyst

UI/UX design

Designing convenient interfaces for different user groups.

Team:

Project Manager
Business Analyst
UI/UX Designer

Back-end development

Building web app’s server side.

Team:

Project Manager
Business Analyst
UI/UX Designer
Back-end Engineers
Manual QA Engineers

Front-end development

Building web app’s user side.

Team:

Project Manager
Business Analyst
UI/UX Designer
Front-end Engineers
Manual QA Engineers

Integrations

Analyzing the software to be integrated and completing two-side integrations.

Team:

Project Manager
Business Analyst
UI/UX Designer
Front-end Engineers
Back-end Engineers
DevOps Engineers

Testing

Performing manual, automated, unit, and integration testing.

Team:

Project Manager
Manual QA Engineer
QA Automation Engineer
Back-end Engineers

Implementation and training

Creating training materials and adding the solution to the client’s tech stack.

Team:

Project Manager
Technical Writer
DevOps Engineers
Support Engineers

Our Clients

We develop large projects for clients across 27 countries, a significant number of which are featured on the Fortune 500 list.

Our company specializes in projects for
Retail & E-commerce

Why Do You Need It?

Document management system development can help you solve paperwork-related problems and make workflows more efficient and visible. Using a DMS will be helpful, when:

Vast document amounts

You work with a large number of documents

Improving teamwork

You lack collaboration between your employee

Workflow boost

Your current document workflow is inefficient

Compliance concerns

You often deal with compliance issues

Systematizing documents

Your documents are disorganized and not searchable

Regulated access

Your documents have limited accessibility

Document backup

You have no document backup

Document management

You fail to keep track of all documents

Collaboration and editing

You lack document-sharing and editing capabilities

Secure storage

You need to ensure safe data storage

E-signatures

You want to sign internal documents with electronic signatures

Multi-level access

You plan to implement different levels of access rights

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Our Standards

In our work, we follow international approaches and standards such as:

Management:	PMP
Design:	ISO 9241-210
Programming:	Coding conventions, MDN Web Docs, Naming convention
Python:	PEP 8
JS/TS:	ECMA, JavaScript Standard Style, Google TypeScript Style Guide, ESLint
PHP:	PSR
С#:	ReSharper
HTML/CSS:	W3C
Security:	GDPR
Testing:	ISTQB