Purchasing Management Software

Purchasing management software for business is a tool that helps businesses handle purchasing requests and automate source-to-pay cycles. It streamlines the supply ordering process and facilitates communication with vendors and partners.

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About Purchasing Management Software

This tool facilitates an effective purchasing process by automating manual activities, reducing errors, and forecasting sales accurately. Purchasing software solutions control the entire process, from creating requisitions to managing invoices. Using it, you can track requisitions across different departments and employees, thereby reducing the risk of errors and delays.

Procurement software for retail allows for the creation of purchase orders, including item details, quantities, pricing, and delivery information. This feature helps companies handle their activities more efficiently and accurately. This system also provides tools for managing suppliers, including contact information, terms, and contracts. Furthermore, it allows companies to develop and maintain relationships with their suppliers, negotiate better prices and terms, and reduce the risk of fraud and non-compliance.

Purchasing and inventory management software helps manage inventory levels and automate reordering to prevent stockouts and ensure that inventory levels meet customer demand. A custom system also offers detailed analytics and reporting on purchasing activities, spending, and savings.

In addition, you can manage invoices from suppliers and track payments, and the tool can be integrated with ERP, accounting, and supply chain management tools.

Features

Retail purchasing software

Purchase orders
Invoice generation
Product catalogue
Purchase requisition
Requisition management
User roles and permissions
Data export to spreadsheets and database
Order changing
3-way matching
Requisition-to-PO

Budget tracking
Compliance management
Multi-language support
Spending management
Contract management
Purchase approval
Forecasting and demand planning
Transaction management
Punchout and internal catalogues
Third-party software integrations

Inventory management
Multi-currency support
Vendor management
BI reporting
Supplier collaboration
Sourcing and procurement
Order tracking
Expense reporting
Purchasing history
Supplier integration

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Work Process

Retail procurement software development consists of multiple stages, each requiring a dedicated team. As a rule, special attention is paid to integrations with other systems.

Project planning

We access tasks, plan our work, and set priorities.

Team:

Project Manager

Business analysis

We analyze the client’s infrastructure, create task specifications, and look for possible solutions.

Team:

Project Manager
Business Analyst

UI/UX design

We create convenient and appealing interfaces for users.

Team:

Project Manager
Business Analyst
UI/UX Designer

Back-end development

We develop the server side.

Team:

Project Manager
Business Analyst
UI/UX Designer
Back-end Engineers
Manual QA Engineers

Front-end development

We develop the user side.

Team:

Project Manager
Business Analyst
UI/UX Designer
Front-end Engineers
Manual QA Engineers

Integrations

We access the systems to be integrated and perform two-side integrations.

Team:

Project Manager
Business Analyst
UI/UX Designer
Front-end Engineers
Back-end Engineers
DevOps Engineers

Testing

We perform different types of testing: manual, automated, unit, and integration.

Team:

Project Manager
Manual QA Engineer
QA Automation Engineer
Back-end Engineers

Implementation and training

We come up with training materials and implement the solution in the client’s company.

Team:

Project Manager
Technical Writer
DevOps Engineers
Support Engineers

Our Clients

We develop large projects for clients across 27 countries, a significant number of which are featured on the Fortune 500 list.

Our company specializes in projects for
Retail & E-commerce

Why Do You Need It?

Purchasing management software will benefit retailers that work with multiple suppliers and a wide range of goods. They often have inefficient supplies and managerial overload. This tool helps reduce manager workload, and streamline inventory and supplier management.

Long purchasing process

Your purchasing process is lengthy, and complex, and requires much human input

Inventory issues

Inventory challenges like overstocking or out-of-stock items

Cash outflow control

You want to take more control of the company’s cash outflow

Real-time procurement

You lack real-time visibility into purchasing processes

Diverse partnerships

You work with many vendors, contracts, and pricing structures

Supplier relations

You want to improve supplier management

Sales forecasting

You want to receive more accurate sales predictions

Deadstock issue

You have a high level of deadstock in your inventory

Multi-store load

You need to consider the load of multiple offline stores

Lost supplier payments

You often fail to keep track of supplier payments

Better supplier choice

You don’t always choose a supplier with the best prices or conditions for a certain item

Delivery date issues

Delivery dates are hard to manage and often postponed

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Our Standards

In our work, we follow international approaches and standards such as:

Management:	PMP
Design:	ISO 9241-210
Programming:	Coding conventions, MDN Web Docs, Naming convention
Python:	PEP 8
JS/TS:	ECMA, JavaScript Standard Style, Google TypeScript Style Guide, ESLint
PHP:	PSR
С#:	ReSharper
HTML/CSS:	W3C
Security:	GDPR
Testing:	ISTQB